Job Purpose

To support the Human Resource Department in daily administrative and operational tasks.

Key Responsibilities

• Assist in recruitment activities such as posting job advertisements and scheduling interviews.
• Prepare HR documents including offer letter, confirmation letters, memos and staff forms.
• Support onboarding processes ; collecting documents, preparing staff files and assisting with briefings.
• Update and maintain employee records (both physical and digital files)
• Track staff attendance and leave and update HR spreadsheets accordingly.
• Assist in compiling payroll-related data such as OT, unpaid leave and claims.
• Help coordinate training sessions, staff engagement programs and HR related events.
• Assist in offboarding procedures, including clearance forms and final documentation.
• Support the HR team in maintaining up to date  records, reports, and trackers.
• Respond to basic staff enquiries regarding HR forms and procedures.
• Assist in preparing documentation for internal use, audits or tender submissions.
• Liaise with internal departments on HR related matters.
• Maintain strict confidentiality of employee and company information.

Requirements

Qualification & Experience

• Certificate or Diploma in Human Resource Management, Business Administration or a related field.
• Fresh graduates or individuals with up to 2 years of relevant working experience are encourage to apply.

Knowledge & Skills Required

• Good communication and interpersonal skills.
• Organized, responsible and detail oriented.
• Proficient in Microsoft Office.
• Able to handle confidential information with care.
• Willing to learn and work in a team oriented environment.