Job Purpose

• To primarily be responsible for managing the Company’s Operation admin support activities for all working sites. This includes coordination with fthe ield operation team to provide operational and back office support. 
• To assist the QHSE department in collating information and preparing reports 
• To provide support to the Managing Director’s office on specific tasks and the preparation of reports

Key Responsibilities

• Provide clerical support to the Operations Department:

o To compile and update on CWO, IWO, Site Manpower, Zone List and other operations reports

o To compile submission of stock and uniform requirements, utility bills and reports, hostel bills and matters, claims, petrol receipts and vehicle usage logs and JCRs, for Admin Dept processing

o To verify and compile the DO and the Invoices

o To prepare and compile Purchase Requests for the Operations Team

o To prepare and compile the required Operational Reports

o To compile the monthly attendance of workers and hand over signed copy to the Payroll Department as per the timeline.

o To request and compile Vendor Service Cards monthly, and hand over signed copies to the Finance Department as per the established timeline

o To prepare minutes of meetings as required

o To update the operations folder.

o To provide report and analysis (operations-related)

• Provide support to the QHSE Department:

o To compile data and prepare related reports 

o To assist QHSE in coordinating with the Operations Team

• Any other ad-hoc assignments from time to time as assigned by Management.

Requirements

QUALIFICATION:
Minimum SPM, Diploma, or Degree in any Field

EXPERIENCE:
Minimum 1 year of experience in an administrative role

KNOWLEDGE AND SKILLS REQUIRED:

• Able to use Microsoft Office programs, especially Excel and SQL System
• Careful and attentive to record keeping
• Self-starter, mature, independent and paperwork or filing oriented