OPERATION | Kuala Lumpur, Malaysia
Business Development
• Record Keeping
o To assist in preparing, maintaining and updating the contract master tracker.
o To assist in recording and safe keep all contract-related documents.
o To assist in maintaining contract-related incoming and outgoing documents and records.
• Reporting
o To assist the Business Development and Customer Service Department in recording and preparing daily, weekly, and monthly contract and sales-related reports.
o To assist in the preparation of Audit Reports as and when requested by KJTS and/or internal and external auditors.
• Work Order & Tender Preparation Support
o To assist the Business Development and Customer Service Department in all aspects such as issuance, preparing proposals and costing reports, tender document preparation, managing sales and termination work order issuance, distribution, recording and updating, and other related matters.
o To generate work orders (CWO, IWO, JCR, VWO, TMO) and Purchase Request, if required.
• Vendor & Supplier Registration and Management
o To manage vendor & supplier registration for clients, based on client/contract requirements for ETC & KTJS and other entities as determined by Management.
• Customer Service
o To assist the Business Development and Customer Service Department in contracting and managing customer requests on contract renewal, increase and decrease in contract value.
o To attend to enquiries from traditional and digital sources, info gathering and filtering.
• Renewal Monitoring
o To monitor monthly contract and PO renewal status and update, including LHDN stamping.
• Contract Renewal
o To manage the customer renewal process
POSITION ACCOUNTABILITY / SCOPE:
• To create and amend the following as per the direction of the reporting manager:
o Sales Quotations
o Contract Work Order, Initial Work Order or Variation Work Order and other documents
o Stop Work Orders in relation to HSE Violation
Operations
o To manage and receive monthly supply orders from the Operations Department. To order and ensure the timely delivery of supplies to the Store.
o To order new Machinery if required for new Work Orders received from the Operations Department.
o To compile the monthly attendance of workers and hand over signed copy to the Payroll Department as per the timeline.
o To compile monthly vendor service cards and hand over signed copy to the Finance Department as per the timeline.
• To manage, update and ensure timely tracking and renewal of the following:
o Hostel matters – To apply, track and renew applicable licenses and rental agreements, and ensure timely payment of utility and other bills
o Office – To apply, track and renew applicable licenses
o Vehicles – To apply, track and renew applicable licenses and insurance
• Store Management
o To maintain and perform monthly stock count to ensure all supplies and stocks are correctly accounted for.
• Managing and Tracking of the following:
o Machinery – To ensure that the Loan and Pool machines are correctly accounted for and in good working condition. To ensure proper tracking of machinery movement from the Store, the Site and the repair center.
o Supplies – To ensure that Supplies are correctly accounted for and received from suppliers, packed according to the relevant site, and delivered correctly with proper tracking and updates.
• Office Management:
o Ordering of office supplies as required
o Ordering of office snacks as required
o Liaising with IT support for outfitting new hires, troubleshooting Computer and Photocopy issues
o General upkeep of office maintenance
• Any other ad-hoc assignment from time to time assigned by the Management
QUALIFICATION:
Minimum Diploma or Degree in any Field.